Operations Coordinator for KIFF
About Kerry International Film Festival:
Kerry International Film Festival (KIFF) takes place in Killarney, Co. Kerry in October. Over the past 22 years, KIFF has become a vital element of Kerry’s cultural landscape, delivering a unique film experience to the local community with our annual festival and multiple screenings across Kerry during the year.
KIFF is dedicated to bringing new cultural experiences through film to Kerry audiences. Through our carefully curated work, we deliver new and diverse film experiences, creating a hub of film creativity and appreciation, by championing the work of, both established and emerging, local and international filmmakers.
Our Operations Coordinator is a key support to our senior management team. They are responsible for maintaining the smooth running and day-to-day operation of the 2022 festival. They will also take an active role in related admin such as the marketing, outreach, financial and communication duties.
We are looking for someone who is highly computer literate, with excellent written English, who is self-motivated and can work to deadlines, to be part of a small driven team. It is a flexible, remote, part-time position from May-Aug, with a choice of hours, but an increase in (less flexible) hours Aug-Dec. Remote working and on-site for events and/or leading up to the festival.
General office administration, including calls, emails on behalf of the organisation.
Assisting with applications & specific reporting.
Assisting with deliverables for brochure, poster, graphics and physical marketing – including copywriting, brochure coordination, proofreading and copy editing.
Volunteer sourcing and communication.
General venue(s) coordination.
Meeting and tracking funders and sponsor requirements in connection to the website, ticketing, graphic, socials etc.
Assisting on budgeting, financial admin and funding end of year reports.
Festival reporting – including reviews, statistics, growth reports and feedback forms.
Presenting reports and updates to the board when necessary.
Working with the Festival Director to ensure appropriate tracking and reporting, including financial.
Promoting sustainable working practices and reducing the environmental impact of the festival.
Be willing to undertake any necessary training or development in order to fulfil the role.
This job description is indicative but not exhaustive. As such, in addition to the key responsibilities listed the post holder may be required to perform other duties commensurate with the scope and/or level of the role. But training and support can be provided, as we are flexible for the right candidate.
Excellent written and verbal communication skills, comfortable with copy editing.
Based in Kerry or in the surrounding area.
Clean driver’s licence with access to a car.
Willing to travel across Kerry.
Minimum 2 years experience in a similar administration or festival coordination role.
Computer literate and/or quick to learn, including Zoom, Google suite, Word.
Excellent communication skills, both written and verbal (including video calls).
Meticulous attention to detail and highly organised.
Creative problem solver who is punctual and reliable.
Financial literacy in preparing budgets and financial reporting.
Ability to prioritise workloads and coordinate workflows between team members to meet deadlines.
Self-starter with the ability to work accurately at the necessary pace and speed.
Knowledge of Kerry Arts community.
Fluent and confident with all social media platforms.
Willing to help out other team members of the small team on other duties if required.
Positive and upbeat person.
Contacts and relationships within Kerry education, arts or commerce sectors.
Passion & knowledge of arts, film and/or film industry
Experience in developing fundraising strategies and brokering partnerships within an arts and/or cultural context.
Creative thinker who is excited to think outside the box and pitch ideas.
We’re especially interested in applications from people who identify with groups that are currently underrepresented in the creative and cultural industries. We welcome applications from people under-represented in the arts community, including disabled people and ethnically diverse people, people from low socio-economic backgrounds and others with protected characteristics. We are happy to adjust the role and meet any accessibility requirements for the right candidate.
Terms & Conditions:
Job title: Operations Coordinator
Reporting to: Festival Director
Pay: Flat fee, dependent on experience
Start dates – Estimated early May.
May-Aug: flexible and remote, part-time (with a choice of own hours) .
Late Aug-Nov: increase in less flexible hours, especially on the run-up to festival launch & festival dates. (Oct 20 – 23rd)
Contract: May- Nov
Please send a CV and cover letter to: firstname.lastname@example.org and include “Operations Coordinator ” in the subject line.
Please note: As a small team we may not be able to respond to every application. If this role is not right for you but you wish to volunteer or are interested in an internship in the run-up to KIFF 2022 please get in touch.
Thank you in advance for your interest.
The closing date for this position is April 4th, 2022.